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Event Masterplan
Alison & Joshua's Engagement Party
LOGISTICS
Date:
Saturday, 2 January 2027
Venue:
The Glasshouse
200 W 2nd St, Pomona, CA 91766, USA
Arrival time:
7pm
End time:
12am
Guest number:
110
Host / Organiser:
Alison
General information:
A celebration of Georgia's 30th circle around the sun, a celebration with friends and family. White party theme for 100 guests.
SET UP
Event Style:
Cocktail / Standing Reception with Leaners and some low seating
Decorations:
Floral arrangement by Flowers Expanse $640
To be placed on the bar top
Memories:
Flower wall
Maddog backdrops $800
To be set up next to the fireplace
Entertainment:
DJ Andy to be set up to the right of the fireplace
Book a DJ $870
Tableware:
All supplied by the venue
Furnishings:
All supplied by the venue
Collaterol:
Custom printed menu provided by the venue
AV Set Up:
Venue providing sound system, screen and wireless microphone hire $129
Lighting:
Mid Soft, then dark and moody after formalities
EVENT SCHEDULE
Pre-Event Set Up (Chapter 1)
3pm Photobooth set up Maddog Backdrops
3.30pm Cake delivery
Doors open
6.30pm
Arrival (Chapter 2)
Guest arrival time
7pm
Platters out on arrival
Arrival playlist
50 x Mini Spritz Cocktails served by staff on trays at the front entrance.
The Main Event (Chapter 3)
8pm Speeches and cutting of the cake
8.30pm Canapés service
The End (Chapter 4)
Last Call
11.30pm
Change playlist to arrival playlist
12am
Conclusion
10am next day Photobooth packdown
Post Event (Chapter 5)
FOOD SELECTION
Food On Arrival
7pm
2 x Italian Cheese and Antipasto Platters
Main Food Service
8.30pm
50 x Arancini
50 x Caprese Skewers
50 x Pork Skewers
50 x Chicken Sliders
Late Event Food Service
10pm
18 x Truffle Fries
Service Style
Platters on arrival placed on bar leaners
Canapés service for canapés items
Dietary Requirements
Guest Allergies
Alison - Gluten
Georgia - Nuts
BEVERAGE SELECTION
Drink On Arrival
7pm
60 x Champagne and 60 x Mini Spritz Cocktails
Bar Set Up
Bar TAB Reduced Offering
Beverage Selection includes:
Beer, wine, cider, house spirits and alcoholic drinks
Beverage for a special moment
5-tier champagne tower after speeches
Bar TAB
$4,000
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Food Selection
Beverage Selection
Decor & Styling
Entertainment & AV
Memories
Collateral
Contingency
2050
5590
5700
1450
999
0
0
0
GRAND TOTAL $
15789
$
Min Food & Bev Spend (if any)
8000
Food & Beverage Spend
10970
Balance to met minimum spend
-2970
VENUE GOOGLE MAP
FLOOR PLAN (If available)
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