FOR EVENT VENUES
Behind every great event is a concise brief and a clear plan.
ElleQ gives your venue a branded event planning system that your clients use eliminating duplicated admin and automatically generating a live Event Masterplan that keeps your team and your hosts aligned.
HOW ELLEQ WORKS FOR VENUES
ElleQ streamlines your event process.
Reduce workload, improve efficiency and offer a seamless host experience.
ElleQ generates a host event briefing questionnaire, tailored to your brand, business and event planning needs. Then automatically fills in a dynamic, live Event Masterplan eliminating duplication of information.
Saves time and money on repetitive tasks.
Reduces administrative workload - your clients enter their event details once, ElleQ does the rest, giving you more time to enjoy your events.
65%
REDUCTION IN EVENT PLANNING ADMIN TIME
VYC FOUNDING VENUE
Everything your Venue needs to know captured once by the Client.
THE HOST BRIEFING QUESTIONNAIRE
ElleQ consolidates all your event information in one place and provides your hosts with a step-by-step guide, answering all your venue's frequently asked questions. Tailored to your venue's offerings, branding, logo, and imagery, and hosted on your own dedicated ElleQ event planning URL.
Your clients work through the questionnaire guided by notes at every section, with links to all relevant documents and preferred suppliers - menus, drinks lists, package offerings, T&Cs, floor plans, and anything else your venue offers.
The most important responses are marked mandatory, ensuring you always receive a completed brief with every critical detail included. The completed questionnaire then uploads automatically to the Event Masterplan, eliminating duplicated information. The captured information can also be used to generate other documents such as kitchen briefings, ordering and more focused day of event run sheets.
One plan to rule them all. Built automatically.
Always live.
THE EVENT MASTERPLAN
The moment your client completes the questionnaire, ElleQ automatically populates your venue's branded Event Masterplan, reducing the time spent duplicating information into another format.
It combines your BEO and run sheet into one clean, organised document that keeps both your client and your staff aligned.
It is a foundational document that sets clear expectations, detailing how the event will run and specifying what is expected, at what time, and by whom.
It serves as a written agreement, clearly outlining what the host has paid for and what they can expect, giving them the confidence that their event will run smoothly and be a success.
The Masterplan is a dynamic, web-based document, custom branded to your venue, reinforcing your unique offering and enhancing host confidence in your capability to execute a well-planned event.
- Complete event brief drawn directly from the questionnaire
- Full run sheet and event timeline
- Real time updates, and edit automatically saved and always live
- GAccessible by everyone involved, on any devise at anytime
- Custom created with your venues branding
- A Location maps, parking, transport options and floor plans
Client inputs once, the Event Masterplan builds automatically. Your team arrives knowing exactly what to expect, and you can focus on enjoying your events.
"We used to manually create event run sheets using Microsoft Office. ElleQ has literally saved us hours in manual time and ensures our guests and staff all know what is expected from the event. Many hosts are anxious, this gives everyone peace of mind."
Founding Venue VYC GM, Carolyn Shoer.
THE CASE FOR ELLEQ
Less Admin, better experience.
Every event.
ONE INPUT, ZERO DUPLICATION
01
Your client completes the questionnaire once. The Event Masterplan populates automatically. The same information is never re-entered or reformatted again.
65% LESS ADMIN
02
Mandatory fields, automatic population, and real-time updates eliminate the repetitive manual work that consumes
your team's time before every event.
ONE LIVE DOCUMENT
03
The Masterplan combines your BEO and run sheet. Always current, accessible by everyone on any device, at any time.
ELEVATED HOST EXPERIENCE
04
A professional branded system enhances host confidence in your capability to execute a well-planned event, before it has even begun.
A WRITTEN AGREEMENT
05
The Event Masterplan clearly outlines
what the host has paid for and what they can expect, setting clear expectations
and giving hosts peace of mind.
ZERO NET COST
06
Simple per event fee structure added to your venue hire. Matches business demand and seasonality, while your client covers the cost.
NO LOCK IN
07
No monthly fees. No annual contracts. You pay per event so variable cost of goods aligned to business demand.
FOCUS ON LIVE EVENTS
08
Less time on administration means more time doing what you do best, delivering great events and enjoying the process.
EVERY EVENT, EVERY TIME
09
ElleQ brings the same level of planning rigour to every event your venue runs, regardless of size, complexity, or who is coordinating it.
BEYOND THE EVENT MASTERPLAN
ElleQ can support your wider event operations.
BOOKING CALENDAR
Bookings calendar accessible anywhere, anytime, any device.
QUOTES
Generate and manage event quotes from within the system.
Delivered on a dedicated URL with custom links
HOST REVIEWS
Capture post-event feedback and directly link to review plateforms
POST EVENT GP ANALYSIS
Track gross profit per event to inform pricing and planning decisions
PRICING
$50 per event.
Add it to your venue hire and pay nothing net.
per event . no monthly fees . no lock-in .
TASK
BEFORE ELLEQ
AFTER ELLEQ
Briefing process
Email back and forth
Client self briefs
Information entry
Captured then duplicated
Entered once then automated for checking
Run sheet
Built manually everytime
Auto generated
Upates
Resend documents
Real time and always live
Staff time per event
Hours
Up to 65% less
Net cost to Venue
Staff time and software
$0
SEE ELLEQ CUSTOMISED TO YOUR VENUES BRAND
Experience ElleQ tailored to your Venues brand and business.
Enter your venue and contact details and we will create a demonstration custom branded event briefing and Masterplan for your venue so you can see how ElleQ can work for you.
01
Submit your venues event information and we will create a branded ElleQ demo version.
02
Review your demo. See it as your clients would, your logo packages, and brand.
03
You sign up and we configure the ElleQ system to your venue's specific offering, floor plans, facilities, terms and conditions, and user requirements.
04
Your clients start using it. You reduce your event admin time, deliver a great host user experience and have your events traffic management working smoothly.
EVENT PLANNING SYSTEM
For individuals & event venues
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