FOR EVENT VENUES
Spend less time planning and more time hosting.
Reduce event planning time by 65% with one structured planning process connecting your host, your team and the event plan, while delivering your hosts a planning experience they rate 4.8 out of 5.
65%
REDUCTION IN EVENT PLANNING HOURS*
4.8/5
HOST RATING FOR THE PRE-EVENT PLANNING PROCESS**
*65% based on measured planning hours at VYC before and after implementing ElleQ.
**4.8/5 average VYC post-event survey score for the pre-event planning process, asking hosts to rate the ease of the planning questionnaire and value of the run sheets.
THE PROBLEM
Every event starts with an enquiry. Then the work begins.
The availability checks. The follow-ups. The questions. The back-and-forth emails. The menu choices. The floor plan. The suppliers. The timings. The last-minute changes.
The same information copied from one place into another.
Multiply that by every enquiry and every event on your calendar.
ElleQ has been built from real experience and real pain points to streamline the complete event journey — from the first enquiry, through planning and event day, to post-event follow-up.
One connected system designed around the way event venues actually work.
FROM ENQUIRY TO GAME DAY
Managing enquiries and converting to booked events
Traditional CRM systems organise sales around contacts and pipeline stages.
We wanted a different view.
ElleQ has been built to give you a single view of your calendar:
What's booked
What's on hold
Where the demand is — and where the gaps are
What type of customer has enquired — cold, warm or past customer
How much communication there's been, and whether any tasks or follow-ups are overdue.
We also wanted a single click to turn an enquiry into a confirmed booking, locked into the calendar with a new set of key dates for managing the event details, run sheet, BEO and client approval.
With ElleQ, you don't get one system for everyone. ElleQ is built to fit the way you run your business.
ENQURIES TRANSITON TO CONFIRMED BOOKINGS WITH A SINGLE CLICK
One plan to rule them all. Built automatically.
Always live.
As your host makes decisions, ElleQ builds your venue's branded Event Masterplan.
The event brief, BEO and run sheet come together in one live document, keeping your host, your team and everyone involved in delivery working from the same current information.
- Complete event brief drawn directly from the host planning process
- Full BEO, run sheet and event timeline
- Real time updates
- Accessible by everyone involved, on any device at any time
- Custom created with your venue's branding
- Floor plans
- Location maps, parking, transport and logistics
- Dedicated host event URL
No rebuilding the run sheet. No copying information from one place to another. No sending another PDF every time something changes.
One input. One live plan. Everyone on the same page.
"We used to manually create event run sheets using Microsoft Office. ElleQ has literally saved us hours in manual time and ensures our guests and staff all know what is expected from the event. Many hosts are anxious, this gives everyone peace of mind."
Founding Venue VYC GM, Carolyn Shoer.
THE CASE FOR ELLEQ
Less admin, better planning.
Every event.
ONE INPUT, ZERO DUPLICATION
01
Information is entered once. From enquiry to quotes flowing through to a confirmed calendar entry. Your host then enters their planning information once, and ElleQ carries it into the Event Masterplan, BEO and FOH day-of run sheet.
65% LESS PLANNING TIME
02
Reduce the repetitive planning work between booking and event day.
ONE LIVE PLAN
03
No versions. No resending documents when something changes. Everyone works from the current plan.
BETTER PREPARED HOSTS
04
Hosts are guided through the decisions your venue needs, with your information available when they need it. The plan is signed and approved, setting clear expectations on delivery and spend.
BETTER PREPARED TEAMS
05
FOH, BOH, casual staff and suppliers can see what is happening, when it's happening and what's expected of them.
EVERY EVENT, EVERY TIME
06
Bring the same planning discipline to every event, regardless of size, complexity or who on your team is coordinating it.
“As a casual bartender, I often walk into an event with no clue what is happening. But at a recent 50th birthday the host had created an ElleQ Masterplan, and it made all the difference. I could check it anytime, knowing what to expect and could jump in where needed without asking a million questions. Such a smart idea.”
Hospitality Agency Bartender.
MANAGING ENQUIRIES WITH A CLEAR VIEW ON DATE DEMAND
Keep every confirmed event, hold and enquiry demand in a single view.
SEE ENQUIRIES AND DATE DEMAND
Every enquiry is overlaid onto your calendar, so you can immediately see demand, gaps, competing enquiries, customer temperature and what needs to happen next.
CONFIRMED EVENTS CALENDAR
Once an enquiry is won, it becomes a confirmed event — in the same calendar, with the planning workflow and key dates your team needs to deliver it.
POST-EVENT FOLLOW UP
The confirmed events workflow ends with a post event follow up, directing hosts to your preferred review platforms.
PRICING
EVENT PLANNING SYSTEM
For individuals & event venues
© Sabrage Ltd 2026