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Event Masterplan
Bella's Birthday Sleep Over
LOGISTICS
Date:
Saturday, 21 March 2026
Venue:
Bradley Residence
24 Mont Four La Thuile
Arrival time:
4.30pm
End time:
12pm
Guest number:
6
Host / Organiser:
Becs (Mum)
General information:
It is Bella's 14th birthday party. She is having a sleepover with 5 friends. Make your own pizza, horror movies, treats, games and then pancakes for breakfast.
SET UP
Event Style:
Cocktail / Standing Reception with Leaners and some low seating
Decorations:
Spider webs and spiders
Blood stickers
Scary horror decorations scattered around
Memories:
None
Entertainment:
Pinata
Day of the dead face painting competition
Tableware:
Straws from Super U
Furnishings:
Six beds to be set up in the mezzanine
Collaterol:
None
AV Set Up:
TV set up with apple TV or Netflix depending on the movie selection
Horror music playing
Lighting:
Dark & Moody
Dark with lots of candles
EVENT SCHEDULE
Pre-Event Set Up (Chapter 1)
Set up Saturday morning
Bella making cake Saturday afternoon
4pm departure for Tignes collection
Doors open
4pm
Arrival (Chapter 2)
Guest arrival time
4.30pm
Set up beds
Snack platters out on arrival
Drinks station set up
The Main Event (Chapter 3)
4.45pm | Day of the dead face painting competition
6pm | Pizza making
7pm | Movie 1
8pm | Movie snacks
8.45pm | Movie 2
The End (Chapter 4)
Last Call
11.30am
Call for bags to be packed ready for departure at 12pm
12pm
Conclusion
Monday am decorations pack down
Post Event (Chapter 5)
FOOD SELECTION
Food On Arrival
4.30pm
Fruit Skewers & Candy Bowls
Main Food Service
6pm
Make your own pizza station set up.
Bases (already prepared).
Bowls of toppings to choose from.
Competition for Best Tasting and Most Creative (small prizes)
Followed by icecream
Late Event Food Service
Movie popcorn
Corn chips with gwacamole
Service Style
Food on arrival out in bowls
Make your own pizza station at the large dining table
Icecream and popcorn with movie
Dietary Requirements
TBC
BEVERAGE SELECTION
Drink On Arrival
4.30pm
Bar Set Up
Home Supply from Liquor Store
Beverage Selection includes:
Range of fruit juice and soft drinks set up at a drinks station
Milkshakes? Smoothies for breakfast?
Beverage for a special moment
Bar TAB
N/A
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Food Selection
Beverage Selection
Decor & Styling
Entertainment & AV
Memories
Collateral
Contingency
0
170
100
0
50
0
0
0
GRAND TOTAL $
320
$
Min Food & Bev Spend (if any)
Food & Beverage Spend
250
Balance to met minimum spend
-250
KEY CONTACTS
Company
Host / Organiser
Contact
Becs (Mum)
Phone
Venue (MAP Below)
Bradley Residence
Becs
Food / Catering
Homemade Love
Becs
021499860
Cake Company
Bella's Cakes
Bella
0293812018237
Backdrop
Photo / Video Booth
Photographer
Videographer
Entertainment
MC / Host / Celebrant
AV Suppliers
VENUE GOOGLE MAP
FLOOR PLAN (If available)
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