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Event Masterplan
Carolyn Shoer - Wedding Annivarsary
LOGISTICS
Date:
Friday, 4 December 2026
Venue:
Pah Homestead - Sculpture Lawn & Galleries
72 Hillsborough Road, Hillsborough, Auckland 1042, New Zealand
Arrival time:
7pm
End time:
12am
Guest number:
90
Host / Organiser:
Carolyn
General information:
Vow Renewal for 10 yrs
SET UP
Event Style:
Cocktail / Standing Reception with Leaners and some low seating, Dining round tables, Picnic Garden Style
Decorations:
Love and Laugh - 4pm to set up
Memories:
Entertainment:
DJ for cocktail hour - 6pm
5 pc band from 9pm
Tableware:
Flock Event
Furnishings:
Flock Events - delivery at 4pm
Collaterol:
AV Set Up:
Speaker and Mic set up at 6.30pm
Lighting:
Natural Light, Dark & Moody
Not Applicable
EVENT SCHEDULE
Pre-Event Set Up (Chapter 1)
Pack in for vendors from 7pm
Security start at 8pm
Doors open
6.30pm
Arrival (Chapter 2)
Guest arrival time
7pm
DJ playing
The Main Event (Chapter 3)
The End (Chapter 4)
Last Call
11.30pm
12.00am
12am
Conclusion
Vendors will start to pack down from 11.30am. Everyone off site by 12.30am
Post Event (Chapter 5)
FOOD SELECTION
Food On Arrival
7pm
10 x
Social & Graze Platters
Main Food Service
One Tree Catering - Buffet
Late Event Food Service
None
Service Style
Canapes & Buffet Dinner
Dietary Requirements
Sam - Vegan
Katy - Dairy Free
BEVERAGE SELECTION
Drink On Arrival
7pm
70 x Bubbles
20 x Beer
Bar Set Up
BYO with Corkage
Beverage Selection includes:
House Sav
House Chard
House Merlot
Soft drinks
Sparkling water
House Beer selection
Beverage for a special moment
Not Applicable
Bar TAB
0
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Food Selection
Beverage Selection
Decor & Styling
Entertainment & AV
Memories
Collateral
Contingency
5390
7980
5339
5217
-4
600
0
3003
GRAND TOTAL $
24522
$
Min Food & Bev Spend (if any)
Food & Beverage Spend
12739
Balance to met minimum spend
-12739
KEY CONTACTS
Company
Host / Organiser
Contact
Carolyn
Phone
Venue (MAP Below)
Pah Homestead - Sculpture Lawn & Galleries
Food / Catering
Cake Company
Backdrop
Photo / Video Booth
Photographer
Videographer
Entertainment
MC / Host / Celebrant
AV Suppliers
VENUE GOOGLE MAP
FLOOR PLAN (If available)
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